Monday, 27 April 2020

Preparing Your Business For Change: Are You Ready For Business Post COVID-19 Lockdown?

As the UK’s response to the Coronavirus (COVID-19) continues to develop, organisations are facing significant challenges and need to respond rapidly, whether that is immediately or following re-opening after lockdown. Everyone is speculating about it, but no-one really knows when the lockdown will end or what post lockdown UK will look like, especially for non-essential businesses, who are currently furloughed. 
The COVID-19 pandemic has highlighted to us all, just how important it is to ensure that information about illness and health is communicated efficiently. One thing we can be sure of, is that additional measures will need to be put into place within businesses to protect both staff and visitors, and prevent the further spread of this, or any other virus in the future.

Under the current regulations, the virus has made it crucial for workplaces to limit unnecessary person-to-person contact and potential transmission incidents. But once the lockdown is ended, it will become more important than ever that businesses have their own way of screening visitors and staff members coming into the building, to protect other employees and prevent further spread. If someone, who may be a risk to the health and safety of staff, enters your premises, you need to be able to identify them and take any necessary action; whether that’s to allow them entry in a controlled manner or to ask them to kindly reschedule and return at a later date dependant on your own company protocol for denying entry of high-risk individuals.

By implementing an automated entry system (Visitor Management System), businesses are able to pre-register individuals scheduled to visit site or simply ask them to answer questions at reception. This technology makes it possible to inform your visitors of site rules, PPE requirements and explain the check in process, whilst having the ability to store and recall this important information easily and quickly. Visitors can be asked questions regarding recent health issues and foreign travel, as this will be critical to mitigate the risk of any disease spreading through your business.

Barcode-IT are able to provide you with a fully digitised visitor entry solution, which can be tailored specifically to your business and any Health and Safety requirements you may have. We already supply visitor entry solutions into FMCG businesses around the UK, as it has been important for them to track visitors coming into their premises from the point of view of contamination for many years. Now the same may be the case for all businesses, so that records and information can be provided quickly to the relevant authorities, should the need arise.

If you would like to discuss the benefits of a digitised visitor entry system for your business or find out more information, please contact us on 01200 441977 or e-mail.

Wednesday, 8 April 2020

Security in the Cloud? How to stay safe when using Cloud applications.

We are all having our first real taste of Cloud based applications during the COVID-19 pandemic, and like all shiny new things, it's interesting and fun to try, but there are plenty of "gotchas" along the way - security being probably the most important consideration.

For example; we offer a Cloud-based labelling product called Label Cloud, which is a method of distributing the ability to print labels to remote users (anywhere in the world), using their local printer and PC as the workstation.  The beauty of this solution is that all of the important data and label designs are stored in the Cloud, so that print users can only interact with the labels and variable data that's in the Cloud, with admin functions such as label creation, connection to the information database and change control, all kept separate and not accessible by users.

Cloud Labelling solutions from Barcode-IT

This data and label information can be highly sensitive, with any mistakes; either accidental or malicious, having painful and disastrous consequences for the business in question. Imagine the trouble that thousands of product labels with rude messages could wreak on a big retail company for example.

So, whilst we are able to enjoy the powerful features of Cloud based applications and all the benefits they can bring, absolute control becomes the most important consideration. Heavy duty security, particularly on the Internet, is a very expensive game to be in and with major customers involved, all wanting an absolute guarantee, it can soon become an impossible task for all but the very largest players to compete. So, how can we ensure our customer's information is secure when hosting a Label Cloud solution?

Well, apparently we don't have to worry. When receiving my invitation to join our in-house Label Cloud demonstration, I was surprised to be asked for a Microsoft or Google email address to use as my login. Annoyed, as I didn't have either, and frankly didn't want either (yet another thing to remember!), it soon became clear why I needed one. It's so that giants like Microsoft and Google can do the "heavy lifting" on the first level of security and authentication, removing the need for additional and costly security measures.

And really, who is better qualified to undertake this difficult security task, than the two largest companies in the IT world?

This example gives us a clear indication of the future of Cloud based solutions. When setting up an account for someone in the Cloud, we won't need to store user detail or passwords, we'll simply send an invitation to a user, using their normal email address and they choose Microsoft or Google accounts to use for authentication. We never know what it is, so can't lose it or have it stolen plus Microsoft and Google act as our "Mighty Gate Keepers", while we get on with providing our customers with powerful remote labelling solutions.  Everybody wins and most importantly stays secure!

So, if you're looking to move your labelling solution into the Cloud to take advantage of the numerous benefits, don't let security concerns put you off. Call the team at Barcode-IT on 01200 441977 or e-mail for full information and a demonstration of Cloud Labelling or any Cloud Application Deployment.